IOV AGM 2017

IOV AGM 2017       Dear Member, Our Annual General Meeting (AGM) is due to take place on Tuesday 20th June (see finalised Agenda below). I regret to inform you that no nominations for election to the Executive were received by the given deadline and this creates a very difficult position for the IOV as an organisation. A great deal of work has gone on to get to a position from which we can rebuild. There is much more remaining to be done, and the reality exists that we might no longer be able to function. Certainly our Constitution requires a quorate group to run our affairs, so we will either need to try again and see who is willing to come forward, or alter the Constitution with member approval, or make some other arrangement regarding the conduct of the IOV’s affairs – or failing any of these organise an orderly closure. Even though the AGM cannot announce the new Executive, your involvement to vote on the approval of the latest set of accounts* is needed. Ideally we need as many people present at Hillscourt (Birmingham) as possible at a time when our future is very much in question. Please respond urgently to to let us know if you will be present or voting via the proxy system. We also need to know numbers for catering purposes. * View accounts here:  IOV accounts and proxy voting form for 2017 AGM Yours sincerely, Tony Manning Chair, Institute of Videography Mob: 07960 719520  

Agenda for Institute of Videography Annual General Meeting – 20th June 2017

Date: Tuesday 20th June commencing at 7:30pm Venue: Hillscourt Conference Centre, Rose Hill, Rednal, Birmingham B45 8RS (view location map here:

AGM Agenda

1) Approve the Notice Convening the Meeting We are required to establish that there are sufficient members present or who have sent in a proxy vote to achieve the quorum required by our Constitution and proceed with the AGM; “Twenty persons entitled to vote upon the business to be transacted, each being a member or a proxy for a member or a duly authorised representative of a corporation, shall be a quorum.” 2) Executive Chair’s AGM Address

a) The work of the Executive since the last AGM, both general work and specific roles (e.g. Arbitration) b) Membership Report c) Risks and Opportunities d) The new IOV website e) The future of Focus Magazine

3) Accounts for year ending 31st March 2017 4) Appointment of Executive Committee Members An announcement will be made concerning the number of candidates putting themselves forward for election or offering themselves for re-election and the votes they each received. 5) Any Other Business  

Venue Details

Date: 20th June 2017 commencing at 5pm and running through to 9:30pm Venue: Hillscourt Conference CentreHillscourt Hotel & Venue Birmingham Rose Hill Rednal Birmingham B45 8RS Tel: 0121 457 6100 ext 6104 Fax: 0121 457 6111 Email: Web:


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